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Parent Notifications

MANDATED PARENT NOTIFICATION
NOTICE OF NONDISCRIMINATION
NOTICE OF SPECIAL EDUCATION RIGHTS

FERPA NOTIFICATION
NOTIFICATION OF THE TRIAD DISTRICT COMPUTER/INTERNET POLICY
BYOD PERSONAL LEARNING DEVICE GUIDELINES (TRIAD HIGH SCHOOL)
NOTIFICATION OF STUDENT HARASSMENT POLICY
NOTIFICATION OF UNIFORM GRIEVANCE PROCEDURE
NCLB NOTIFICATION
IHSA ELIGIBLITY

PARENT/GUARDIAN STATE PUPIL TRANSPORTATION REIMBURSEMENT PROGRAM
ILLINOIS TEXTBOOK LOAN PROGRAM
HOMELESS STUDENTS
ASBESTOS NOTIFICATION

NOTICE OF NONDISCRIMINATION

Triad Community Schools does not discriminate in treatment, admission or access and participation in district programs and activities on the basis of sex, race, color, age, national origin or disability. Inquiries concerning the implementation of Title VI of the Civil Rights Act of 1964 (minorities), Title IX of the Education Amendments of 1972 (sex equity), and Section 504 of the Rehabilitation Act of 1973 (handicapped) should be directed to Mrs. Leigh Lewis, Superintendent at (618) 667-8851.


NOTICE OF SPECIAL EDUCATION RIGHTS

Students with identified disabilitieshave the right to a free and appropriate education. Any questions regarding the identification,assessment, and placement of students with disabilities should be directed tothe Special Education Department Chairperson at 667-8851 ext. 7122. As a part of the Regional II SpecialEducation Cooperative, Triad Community Schools offers the following programs:TLS (Training for Life Skills), Cross Categorical Program (EMH, LD, and BD),and Self-Contained Behavioral Disorders.

The 2009 special education rights guide, Educational Rights and Responsibilities: Understanding Special Education in Illinois, is now available. This document is a major rewrite of the 2001 A Parents’ Guide: The Educational Rights of Students with Disabilities. The guide was collaboratively developed and reviewed by the Parent Task Force on Accessible special Education Materials, parent leaders, special education administrators, parent and advocacy organizations, and the Illinois State Board of Education.


FERPANOTIFICATION

The Family Educational Rights and Privacy Act of1974 (FERPA) affords students certain rights with respect to their educationalrecords. Those rights are listed here:

1. The right to inspect and review the student’seducational records within 45 days of the day the District receives a requestfor access. A parent/guardian oreligible student should submit to the Records Custodian, Principal, or otherappropriate official, written requests that identify the record(s) they wish toinspect. The District official will makearrangements for access and notify the parent/guardian or eligible student ofthe time and place where the records may be inspected. If the records are not maintained by theDistrict official to whom the request was submitted, that official shall advisethe parent/guardian or eligible student of the correct official to whom therequest should be addressed.

2. The right to request the amendment of thestudent’s education records that the parent/guardian or eligible studentbelieves is inaccurate or misleading. Aparent/guardian or eligible student may ask the District to amend a record thatthey believe is inaccurate or misleading. They should write the District official responsible for the record,clearly identify the part of the record they want changed, and specify why itis inaccurate or misleading. If theDistrict decides not to amend the record as requested by the parent/guardian oreligible student, the District will notify the parent/guardian or eligiblestudent of the decision and advise the parent/guardian or eligible student oftheir right to a hearing regarding the request for amendment. Additional information regarding the hearingprocedures will be provided to the parent/guardian or eligible student whennotified of the right to a hearing.

3. The right to consent to disclosures ofpersonally identifiable information contained in the parent/guardian oreligible student’s educational record, except to the extent that FERPA authorizesdisclosure without consent. Oneexception which permits disclosure without consent is disclosure to schoolofficials with legitimate educational interests. A school official is a person employed by theDistrict in an administrative, supervisory, academic, or support staff position(including law enforcement unit personnel and health staff); a person orcompany with whom the District has contracted (such as an attorney, auditor, orcollection agent); or a person serving on the Board of Education. A school official has a legitimateeducational interest if the official needs to review an education record inorder to fulfill his or her professional responsibilities. Upon request, the District discloseseducation records without consent to officials of another school in which astudent seeks or intends to enroll. School officials may also disclose information from a student’seducation records in compliance with a lawfully issued subpoena or court order.Before complying with such a subpoena or court order, the school will make areasonable effort to notify the student’s parent. The school does not, however, need to notifythe parent if the subpoena or court order has been issued for a law enforcementpurpose and the court order or other issuing agency orders that the existenceor contents of the subpoena not be disclosed.

4. The right to file a complaint with the U.S.Department of Education concerning alleged failures by the District to complywith the requirements of FERPA. The nameand address of the office that administers FERPA is:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, S.W.

Washington, D.C. 20202-4605

Directory information may be disclosed without prior notice or consent unless the parent/guardian or eligible student notifies the Records Custodian or other official in writing, before October of the current school year, that he does not want any or all of the directory information disclosed. Directory information includes the student’s name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous educational agency or institution attended.


NOTIFICATION OF THE TRIAD DISTRICT COMPUTER/INTERNET POLICY

(Electronic Network and InternetAuthorization)

Each student and his or her parent(s)/guardian(s) must sign theDistrict’s Electronic Network and Internet Authorization form before beinggranted access. All use of theDistrict’s Electronic Network, including the Internet, shall be consistent withthe District’s goal of promoting educational excellence by facilitating resourcesharing, innovation, and communication. The District’s Authorization does not attempt to state all required orproscribed behavior by users. However,some specific examples are provided. Thefailure of any user to follow the terms of this Authorization will result inthe denial, revocation, or suspension of the Network/Internet privilege,disciplinary action, and/or appropriate legal action.


BYOD Personal Learning Device Guidelines

Triad High School

Notification of the BYOD (Bring Your Own Device) Program; Responsible Use and Conduct Agreement

In keeping consistent with the newest technological advances, Triad School District #2 is encouraging students to bring their own technology devices to school. The purpose of the District’s BYOD program is to extend and enrich the learning environment. The district recognizes the value that mobile technology devices (including laptops, netbooks, iPods, iPads, cell phones, etc.) can bring to a students’ education.

The purpose of this notification is to inform parents, guardians and students of the rules governing the use of personally owned computing/network devices while on or near school property, in school vehicles and at school-sponsored activities, as well as the district’s technology resources via remote access.


Access to Triad Wi-Fi and Support


1. When using their devices, students will have access to the filtered internet that is consistent with district owned devices. This access is for educational purposes only. The user experience will vary depending on the device that is being used. Use of personal mobile learning devices is prohibited in locker rooms, dressing rooms, bathrooms, or other locations that are private in nature.


2. Personal mobile learning devices will have access to Triad School District’s wireless network. Students should only access the District’s internet network. Bypassing or attempting to bypass this network through proxies, cellular network cards, tethering, or other means is not allowed. Circumventing security and /or authentication measures is prohibited.



3. Technical support will not be provided for personal devices. The student must take full responsibility for setting up and maintaining their personal device. Students are responsible for ensuring their mobile learning device has virus protection and free of any viruses.



Possession or use of a mobile learning device may not, in any way:



1. Disrupt the educational process of the school district.



2. Endanger the health or safety of the student or anyone else.



3. Invade the rights and privacy of others at school.



4. Involve illegal or prohibited conduct of any kind.



Responsibilities





1. Triad School District shall not be responsible for the safety, security, loss, or damage of personal electronic devices that students choose to bring to school. We encourage students to keep their device with them at all times.



2. The student is responsible for the proper care of their personal device, including any costs of repair, replacement or any modifications needed to use the device at school.



3. Loss of access to personal mobile learning devices can occur if the district becomes concerned about its appropriate use. Examples of district concerns may include but are not limited to: safety, potential for disruption to educational processes, and security issues related to connecting a personal device to the district network.



4. Violations of any Board policies, administrative procedures or school rules involving a student’s personally owned device may result in the loss of use of the device in school and/or disciplinary action.



5. When the devices are used on school property, the building administration may examine the personal electronic devices and search its contents if there is reason to believe that school policies, rules or regulations have been violated. The building administration may involve law enforcement if the device is used for an illegal purpose.



6. Students must comply with a teachers request to shut down a device or close the screen or otherwise cease using the device.



7. Permission for use of a mobile learning device is allowed after both the BYOD Agreement and the Triad District computer/Internet Policy in our handbook is signed by the student and a parent/guardian.



8. Personal devices shall be charged prior to bringing it to school and shall be capable of running off its own battery while at school.



9. Students may not use the devices to record, transmit or post photos, video, or other media of a person or persons on school property. Nor can any media recorded at school be transmitted or posted at any time without the express permission of a teacher or administrator.



10. The student should use their device for educational purposes only.



11. Students should recognize and honor the intellectual property of others; comply with legal restrictions regarding plagiarism and the use and citation of information resources.



12. Students should not read, modify, or remove files owned by other users.



13. Students should never link to web sites without reading the entire article to make sure it is appropriate for a school setting.



14. All software on any personally owned computing device shall be properly licensed.



15. Students agree to not share their user name or password with anyone.



16. Students should not access inappropriate materials such as social networking sites, sites with obscenity, profanity, pornography, drugs, alcohol, gambling or weapons.



17. Speech that is inappropriate for class is also inappropriate for a web posting space.



18. No device placed on the Triad School District network will have software that monitors, analyzes, or may cause disruption to the Triad School District network.



19. Users are responsible for reporting any inappropriate material they receive.



20. The student and his/her parent(s)/guardian(s) should be aware that the Triad School District does not have control of the information on the Internet, but takes all measures possible to protect our children through Internet filtering and education of ethical and appropriate use. Some sites accessible via the Internet may contain material that is illegal, defamatory, inaccurate, or potentially offensive to some people. In addition to these guidelines, the Triad District computer/Internet Policy applies to personal devices that are brought to school. For the complete description of the Triad District computer/Internet Policy, please visit the school district website. This guideline is in effect while the student is on school premises, or participating in school sanctioned activities. School premises includes, but are not limited to, any place which is owned, rented, or under the control of the Triad School District. Possession or use of any mobile learning device by students is a privilege, which may be forfeited by any student who fails to abide by the terms of this policy.









NOTIFICATION OF STUDENT HARASSMENT POLICY

Harassment of Students is Prohibited

The District will not tolerate harassing or intimidating conduct, whether verbal, physical, or visual, that affects tangible benefits of education, that unreasonably interferes with a student’s educational performance, or creates an intimidating, hostile, or offensive educational environment. Examples of prohibited conduct include name-calling, using derogatory slurs, or wearing or possessing items depicting or implying hatred or prejudice of one of the characteristics stated above.

The Superintendent shall use reasonable measures to inform staff members and students that the District will not tolerate harassment, such as by including this policy in the appropriate handbooks.

A person, including a District employee, agent, or student, engages in sexual harassment whenever he or she makes sexual advances, requests sexual favors, and engages in other verbal or physical conduct of a sexual or sex-based nature, imposed on the basis of sex, that:

1. denies or limits the provision of educational aid, benefits, services, or treatment; or that makes such conduct a condition of a student’s academic status; or

2. has the purpose or effect of:

a. substantially interfering with a student’s educational environment;

b. creating an intimidating, hostile, or offensive educational environment;

c. depriving a student of educational aid, benefits services, or treatment;

d. making submission to or rejection of such conduct the basis for academic decisions affecting a student.

The terms “intimidating,” “hostile,” and “offensive” include conduct which has the effect of humiliation, embarrassment, or discomfort. Examples of sexual harassment include touching, crude jokes or pictures, discussions of sexual experiences, teasing related to sexual characteristics, and spreading rumors related to a person’s alleged sexual activities.

Students, who believe they are victims of sexual harassment or have witnessed sexual harassment, are encouraged to discuss the matter with the Student Nondiscrimination Coordinator, Building Principal, Assistant Building Principal, Dean of Students, or a Complaint Manager. Students may choose to report to a person of the student’s same sex. Complaints will be kept confidential to the extent possible given the need to investigate. Students who make good faith complaints will not be disciplined.

An allegation that one student was sexually harassed by another student shall be referred to the Building Principal, Assistant Building Principal, or Dean of Students for appropriate action.

Mrs. Lewis, Triad District Superintendent of Schools serves as the Nondiscrimination Coordinator. Her business address is 203 E. Throp St., Troy, IL 62294. She can be reached at (618) 667-8851 ext.1113. The Complaint Managers as appointed by the Superintendent are found at the end of the Uniform Grievance Policy (Mr. Jason Henderson, Business Manager and Mr. Rodney Winslow, Principal).





NOTIFICATION OF UNIFORM GRIEVANCE PROCEDURE

Students, parents, guardians, employees, or community members should notify any District Complaint Manager if they believe that the Board of Education, its employees, or agents have violated their rights guaranteed by the State or federal Constitution, State or federal statute, or Board policy, or have a complaint regarding:

1. Title II of the Americans with Disabilities Act;

2. Title IX of the Education Amendments of 1972;

3. Section 504 of the Rehabilitation Act of 1973;

4. Sexual harassment (Illinois Human Rights Act, Title VII of the Civil Rights Act of 1964, and Title IX of the Education Amendments of 1972);

5. The misuse of funds received for services to improve educational opportunities for educationally disadvantaged or deprived children; or

6. Curriculum, instructional materials, programs.

The Complaint Manager will attempt to resolve complaints without resorting to this grievance procedure and, if a complaint is filed, to address the complaint promptly and equitably. The right of a person to prompt and equitable resolution of the complaint filed hereunder shall not be impaired by the person’s pursuit of other remedies. Use of this grievance procedure is not a prerequisite to the pursuit of other remedies and use of this grievance procedure does not extend any filing deadline related to the pursuit of other remedies. This procedure does not supersede any negotiated grievance procedure.

1. Filing a Complaint

A person (hereinafter Complainant) who wishes to avail himself or herself of this grievance procedure may do so by filing a complaint with any District Complaint Manager. The Complainant shall not be required to file a complaint with a particular Complaint Manager and may request a Complaint Manager of the same sex. The Complaint Manager may request the Complainant to provide a written statement regarding the nature of the complaint or require a meeting with the parent(s)/guardian(s) of a student. The Complaint Manager shall assist the Complainant as needed.

2. Investigation

The Complaint Manager will investigate the complaint or appoint a qualified person to undertake the investigation on his or her behalf. If the Complainant is a student, the Complaint Manager will notify his or her parent(s)/guardian(s) that they may attend any investigatory meetings in which their child is involved. The complaint and identity of the Complainant will not be disclosed except (1) as required by law or this policy, or (2) as necessary to fully investigate the complaint, or (3) as authorized by the Complainant. The Complaint Manager shall file a written report of his or her findings with the Superintendent. If a complaint of sexual harassment contains allegations involving the Superintendent, the written report shall be filed with the Board of Education, which shall render a decision in accordance with Section 3 of this policy. The Superintendent will keep the Board informed of all complaints.

3. Decision and Appeal

After receipt of the Complaint Manager’s report, the Superintendent shall render a written decision which shall be provided to the Complainant. If the Complainant is not satisfied with the decision, the Complainant may appeal it to the Board of Education by making a written request to the Complaint Manager. The Complaint Manager shall be responsible for promptly forwarding all materials relative to the complaint and appeal to the Board of Education. Thereafter, the Board of Education shall render a written decision which shall be provided to the Complainant. This grievance procedure shall not be construed to create an independent right to a Board of Education hearing.

Appointed Complaint Managers

Mr. Jason Henderson, 203 E. Throp Street, Troy 62294 (618) 667-8851 ext. 1207

Mrs. Cathy Buller, 9539 E. US Highway 40, St. Jacob, IL 62281 (618) 644-5511 ext. 4503





NCLBNOTIFICATION

The No Child Left Behind Act of 2002 (NCLB) was enacted to ensure thatall children have a fair, equal, and significant opportunity to obtain a highquality education and reach, at a minimum, proficiency on challenging statewide academic achievement standards and state wide academic assessments. As a result of NCLB, parents have a right torequest information about the educational qualifications of their children’steachers.





IHSA ELIGIBLITY

The purpose of the IHSA organization is to provide leadership for the development, supervision and promotion of good sportsmanship in interscholastic competition and other activities in which its member schools choose to engage. Participation in such interscholastic activities offers eligible students experiences in an educational setting which provide enrichment to the educational experience. IHSA Eligibility Rules





PARENT/GUARDIAN STATE PUPIL TRANSPORTATION REIMBURSEMENT PROGRAM


This state program is for parents/guardians to whom free bussing is not provided. It is also utilized by parents/guardians which live less than 1.5 miles from the school and have a Serious Safety Hazard approval on file with their Regional Office of Education. The reimbursement rates are usually prorated, and are paid out on a per pupil basis.





ILLINOIS TEXTBOOK LOAN PROGRAM

This state program was authorized in 1975 legislation to provide textbooks free of charge to any public and nonpublic student enrolled in grades K-12. Illinois is not an "adoption state" and this program is not part of a funding program of that nature. Curriculum materials selections in Illinois are the decision of each school or local district. The state purchases the materials and then loans them to pupils. The program funding is only enough to provide supplemental dollars for materials and is not aimed at total funding for all instructional materials. To participate, schools must be registered with the Illinois State Board of Education (ISBE) as in compliance with the compulsory attendance laws and Title VI of the Civil Rights Act. Student materials are requested by school staff from catalogs sent to schools by the various bonded publishers participating in the program. Legislation in 1996 specifically added instructional computer software to the textbook definition.





HOMELESS STUDENTS

If a Triad student becomes homeless (i.e. lacks a regular, fixed, adequate nighttime place of abode or lives in a shelter), the student (which may include those in foster care or in the care of others) may be permitted to remain enrolled in Triad CUSD #2 while homeless or until the end of the school year in which the student obtains regular housing. Also, if the parents/guardians/caretakers of a homeless student enroll the child in the Triad CUSD #2, the student will be enrolled; however, the contact information of the parent/guardian must be provided to school personnel upon enrollment.

Parents should contact the Regional Office of Education, Madison County Administration Building, 157 N. Main Street, Suite 438, Edwardsville, Illinois, if they need any information regarding the rights of a homeless student. Parents may also contact the Triad District’s Homeless Liaison, Dale Sauer, at Triad Central Office.


ASBESTOS NOTIFICATION

Parents are advised that steps are continually being taken to manage and/or remove the asbestos in our school buildings. Every six months a periodic inspection will occur throughout the building. This inspection will insure that every six months that all asbestos has been checked for any changes in condition and management plans are avaliable for review.

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